Camarilla Club Constitution

Article I: Club Title

The club shall be known as the Camarilla Club (aka. House of the Unknown).

Article II: Purpose

The purpose of the Camarilla Club is to promote Live Action Role-playing of White Wolf’s Minds Eye Theater games, within the National Camarilla Fan Club, for members of the Carnegie Mellon community. Furthermore, the Camarilla Club seeks to encourage social interactions between members through other mutually enjoyable events.

Article III: Membership

III.A Membership Requirements

· Any member of the Carnegie Mellon community may join the Camarilla Club.

· In keeping the purpose of the club, individuals who are not part of the Carnegie Mellon community will be discouraged from joining, and at the discretion of the President, denied membership.

· Members of the Camarilla Club who are no longer members of the Carnegie Mellon community will be discouraged from continued membership, but not denied membership.

· An individual shall be considered a member upon payment of applicable dues to the Camarilla Club.

III.B Membership Standards

· All members of the Camarilla Club must join the National Camarilla Fan Club, as members of the House of the Unknown Chapter, if eligible.

· Any member not eligible to join the National Camarilla Fan Club must join as soon as they are eligible.

· All members of the Camarilla Club must agree to follow the Code of Conduct as detailed in the Tome of the Camarilla of the National Camarilla Fan Club.

· All members of the Camarilla Club must agree to follow the standards set by Carnegie Mellon Student Government and Carnegie Mellon University.

Article IV: Offices

IV.A Officers

• President (aka. Chapter Coordinator (CC))
• Vice-President (aka. Storyteller (ST))
• Corresponding Secretary
• Treasurer
• Recording Secretary

IV.B Qualifications for Election

• Officers must be members.
• Officers shall be elected every spring and fall semester.
• In keeping with the purpose of the club, the President and Treasurer must be members of the Carnegie Mellon community.
• In keeping with the purpose of the club, members who are not eligible to join the National Camarilla Fan Club are discouraged, but not prevented, from becoming President and Vice-President.

Article V: Officers and Duties

V.A President’s Duties

• The President shall preside over all business meetings.
• The President shall be the Chairperson of the Executive Board.
• The President shall appoint members to perform services for the club.
• The President shall be responsible for all formal communications with the Student Senate, Office of Student Activities, and all other campus organizations.
• The President shall ensure that all the duties of the other officers are carried out.

V.C. Vice-President’s Duties

• The Vice-President shall perform all duties the President requires.
• The Vice-President shall take over the President’s duties should the President be incapable or unwilling to fulfill them.

V.D Corresponding Secretary’s Duties

• The Corresponding Secretary shall help plan, organize, and carry out events with other organizations.
• The Corresponding Secretary shall inform the General Membership of meeting times and other important events.
• The Corresponding Secretary shall be responsible for maintaining the club web site and any other method of communication to the General Membership.

V.E Treasurer's Duties

• The Treasurer shall carry out the financial duties of the club.
• The Treasurer shall be responsible for the submission of an annual budget to Student Senate.
• The Treasurer shall approve expenditures of less than $50, while Executive Board approval is required for expenditures of $50 - $100, and approval of the General Membership is required for expenditures of greater than $100.
• The Treasurer shall be responsible for the collection of dues.
• The Treasurer shall maintain the club's financial records.
• The Treasurer shall be responsible for the purchase and maintenance of all the club's properties.

V.F Recording Secretary's Duties

• The Recording Secretary shall maintain accurate minutes of all business meetings of the club.
• The Recording Secretary shall be responsible for the presentation of the minutes to the Executive Board and the general membership.
• The Recording Secretary shall maintain all current documents pertaining to the governing of the club.
• The Recording Secretary shall be responsible for receiving all ballots and reporting the total to the Chapter Coordinator (unless the Recording Secretary is a candidate, in which case another member may be chosen).

Article VI: Governing Bodies

VI.A The Executive Committee

• The Executive Committee shall consist of the officers of the club.
• Each member of the Executive Committee shall have one vote.
• The Executive Committee shall meet at least once a month, and shall ensure the proper running of the club.
• The Executive Committee shall approve the annual budget, which is prepared by the Treasurer.
• Any decision of the Executive Committee may be overruled by a two-thirds vote of the General Membership.

VI.B The General Membership

• Every paid member is a member of the General Membership.
• Every member of the General Membership gets one vote.
• The General Membership shall vote when required by elections, overrulings, impeachments, amendments and other significant issues.

Article VII: Elections and Terms of Office

VII.A Election Dates

• Officers shall be elected at the last meeting of the semester and shall serve until the following election meeting.

VII.B Election Procedure

• Nominations for officers will be taken at any time prior to the election.
• Nominations do not require a second.
• Nominations must be accepted for a member to be eligible to be elected.
• Voting in for the election shall be by secret ballot, unless a candidate can be elected by acclaim.

Article VIII: Impeachment

VIII.A Calling an Impeachment Hearing

• A petition containing signatures of at lest 20% of the members of the General Membership shall be required to call an impeachment hearing.
• The hearing shall be held at the next regular meeting.
• The Executive Board must set the date of the meeting, giving at least two week notice to the club and the accused officer.

VIII.B Procedure of the Hearing

• The hearing shall be chaired by the President.
• If the President is being impeached, the hearing will be chaired by the Vice-President.
• The accused officer shall have the right to speak in his or her defense at the hearing.

VIII.C Vote Required for Impeachment

• A three-fourths vote of the General Membership shall be required to remove the accused officer from office.

Article IX: Conduct of Business

IX.A Meeting Times

• The club shall have at least one business meeting each month.
• The club shall have at least one live action roleplaying game (aka. LARP) each month.

IX.B Quorum

• A Quorum for a business meeting shall be one quarter of the General Membership, which must include a least half of the officers.
• A Quorum for amendment or impeachment hearings shall be one half of the General Membership, which must include all of the officers.
• A Quorum for an Executive Board meeting shall be the majority of the officers.

Article X: Amendments

X.A Advance Notice

• Notice of a proposed amendment to the constitution must be given at least two weeks before the General Membership shall vote on it.

X.B Vote Required

• Assuming a Quorum exists, a two-thirds vote of the General Membership shall be necessary to approve an amendment to the constitution.