The Carnegie Mellon graduating class of Spring 2003 will be allowed to retain their Andrew ids and continue to have access to a subset of Andrew services. These services include email and login access to some web sites, including the university portal. The current plan will offer Andrew ids to the next graduating class and then each subsequent graduating class. Eventually Alumni Email can be expanded to include any alumnus that has ever had an Andrew id. However, including these alumni will require significant modifications to our email infrastructure and the cost of doing so is not clear since their numbers are potentially large and process for communicating with them is unclear.
The current plan does not include alumni that have never held an Andrew id nor does it extend to graduating students that prefer to use a non-Andrew campus identity to receive email (for example SCS). Graduating students that continue with Carnegie Mellon in other degree programs or as staff or faculty are not part of this proposal since they will continue to be eligible for their Andrew accounts because of those roles. This document describes a proposal for the scope of services, requirements to receive services, a means of communicating this information to the new graduates, and some issues to be resolved before implementing alumni email.
The available services include:
These services will not be extended to alumni:
The university directory (LDAP) contains demographic and other data about individuals affiliated with Carnegie Mellon. The LDAP entry allows us to determine an individual’s access to a variety of computing services and is required in order to keep an Andrew id. Currently, the LDAP directory contains information for all Carnegie Mellon faculty and staff with active appointments and for students who are currently enrolled or eligible to enroll. It will be necessary to add information for those in the alumni community who will be offered the new services. LDAP data is used only for governing access to university services and for the Carnegie Mellon online directory. An alumni can request that they not be visible in the online directory but still retain their access to other services.
The student’s Andrew account and services will remain unchanged for 90 days after graduation. During that time, the student should receive a communication from Alumni Relations explaining what services can be retained and what they need to do to be eligible for these services.
In order to be eligible for these services, the student must:
If the alumnus does not supply new demographic information within the pre-determined period or does not use email or authenticate to the university portal (within e.g. 12 months), warning messages will be sent and the account will be deleted.
What alumni data will be used to populate the LDAP directory?
Will alumni be able to update their directory data via the MyAndrew web site?
How will updates from multiple sites be coordinated? Names and addresses can be updated in Advance by the central office, by the alumnus himself on the current alumni portal, or by staff in one of the divisions.
How and where do alumni indicate whether their demographic data can be displayed in the Carnegie Mellon directory?
When will alumni be able to access the university portal?
What portal services will be available?
When an alumnus returns to Carnegie Mellon as an enrolled student or staff member, how will their entitlements be reinstated?
Will Alumni email be checked for spam and viruses?
How will the real and continuing hardware costs for the project be funded? The real costs are $2-$10 per user per year and capacity is purchased in lots of 2000 users.
How will “warning messages” be sent? Is paper mail the only viable option?